Acumatica 2025 R2, released September 23, 2025, introduces significant enhancements and new features across various modules, as well as major improvements for the core ERP platform and integrated services. This second major release of the year focuses on artificial intelligence automations, user interface updates, and expanded functionality for industry-specific workflows.
With hundreds of upgrades included with this release, SWK Technologies has put together this list of the top enhancements and additions to check out in the latest version of Acumatica Cloud ERP. Here is a comprehensive breakdown of the biggest new features and improvements included with Acumatica 2025 R2:
Financial Management
The Financial Management suite saw several payment workflow automations introduced or improved:
Payment Links – You can now generate a payment link for debit memos and overdue charges (with QR code support). Acumatica allows you to notify customers of payment links created in the system by adjusting Customer Class notification settings.
Enhanced Invoice Recognition: The AI-powered invoice recognition system has been upgraded to Azure Form Recognizer 4.0, providing improved accuracy for vendor invoice processing and better support for international document formats. This enhancement automatically activates after upgrade with no additional configuration required.
Multi-Company EIN Support: Businesses operating multiple legal entities can now manage different Employer Identification Numbers (EINs) within a single system instance, improving payroll reporting accuracy and compliance across business entities.
Customer Management
The Customer Management (CRM) module includes updates for customer portal functionality, case management and email workflows:
Vendor Case Management – Support cases can now be created directly for vendors, which can be organized by Class.
Email Enhancements – Acumatica 2025 R2 adds the ability to send multiple documents in one email instead of one-by-one, letting you consolidate multiple file types in a single message. These include invoices, memos, project quotes, sales orders and more.
Redesigned Activity Management – Modernized activity handling for better productivity, including more defined layers of Activities and Tasks with multiple dimensions.
Modern Customer Portal: A completely redesigned customer portal built on the Modern UI framework provides centralized management for all customer portals with role-based access controls. Customers can access financial documents, make payments using saved credit cards, and manage support cases through an improved interface.
Manufacturing Edition
Manufacturing Edition updates focus on production planning, cost management, and material tracking:
Work Center Capacity & Schedule Views – Visibility into workload and bottlenecks even without APS enabled.
Lot/Serial Attributes in Production – Building on the unit-level attribution additions in Acumatica 2025 R1, R2 introduces more traceability for manufacturing workflows by allowing individual value assignments for lot and serial tracked items during the receipt of finished goods into inventory.
Streamlined Cost Rollups – Easier cost calculations and reporting through reimagined BOM cost rollup workflows, which can be generated without affecting live data.
Improved Production Order Management: Better linking capabilities between related production orders and enhanced cost tracking across multiple sites and currencies give manufacturers more accurate insight into production costs and scheduling dependencies.
Advanced Production Scheduling: Updated constraint date handling for production orders maintains scheduling accuracy while providing flexibility for changing customer demands.
Construction and Professional Services Edition
The Construction and Professional Services Editions received significant updates expanding project management capabilities, including streamlined document management, more connected views between tasks, and more:
All Project KPIs at Your Fingertips – New dashboards like Project 360 and additional inquiry views provide quick access to budget, profitability, and schedule insights.
Budget Control Through Cost Code Allocation – Cost codes can now be allocated and controlled more flexibly to prevent overruns.
Built-In Professional Services – After launching with Acumatica 2024 R1, PSE is now built into the core platform instead of requiring a customization project.
Control the Full Project Lifecycle – Expanded tools for planning, budgeting, execution, and closing projects in one workflow.
Cost Code Population in Project Documents – Project-related AR, AP, and other documents now automatically include cost code information.
Default Account Groups for Budget Tracking – New defaults simplify setup and ensure consistency in budget reporting.
GAAP-Compliant Financial Statements – Easier preparation of GAAP financials directly within the Projects module.
Evaluate Project Profitability, Cash Flow, Commitments, and Variance “As of Any Date” – Multiple new inquiries allow financial managers to analyze project performance on a specific date.
Mobile App Enhancements – More field capabilities for project teams, including streamlined data entry.
One-Click Reversal for Project Transactions – Simplifies correcting errors in project-related postings.
Predefined User Roles – Faster setup with out-of-the-box roles tailored to construction project needs.
Project Contact List & Roles – Track contacts and their roles on each project for clearer accountability.
Project Document Management – Improved handling of drawings, change orders, and supporting documentation.
Inventory Management and Order Management
Updates to inventory and order processing features in Acumatica 2025 R2 focus on automation and user experience improvements:
Cross-Selling Suggestions – A new Cross-Sell Assistant provides automated stock and non-stock item recommendations for cross-selling powered by machine learning and your historical order data.
Drop Shipping for Intercompany Purchases – Extended intercompany functionality allows users from different branches to create separate sales orders for drop-ship purchases.
Directed Putaway – New logic automatically guides users to correct inventory storage with default putaway locations set by administrators.
Full-Text Inventory Search: Enhanced search capabilities allow users to locate inventory items using natural language descriptions rather than exact item codes, reducing time spent on order entry and improving productivity.
Order Orchestration: New automation features help optimize order fulfillment across multiple warehouse locations, improving delivery times and reducing shipping costs for distribution operations.
Platform Improvements
The core xRP platform received enhancements focused on reporting capabilities, business automation, mobile user experience, and system diagnostics:
ARM Reporting in Modern UI – Faster report building with previews, formatting tools, and new color pickers.
Business Event Improvements – Preview emails generated by business events before sending, resume failed events, auto-track key fields, and edit email content, add or remove attached files, and manage recipients.
Generic Inquiry Query Language (GIQL): This SQL-like language enables business users to create sophisticated reports and dashboards without extensive technical knowledge. GIQL provides intelligent assistance with auto-completion, syntax highlighting, and real-time validation for query construction.
AI Studio: The new artificial intelligence framework brings automation capabilities directly into ERP workflows, allowing users to create business rules and automated processes using natural language descriptions.
Enhanced Mobile Experience: Mobile users benefit from visual attachment tiles, improved navigation, and optimized performance for field workers and remote employees accessing the system from smartphones and tablets.
Improved Error Resolution: New DAC (Data Access Class) descriptors provide precise, contextual information when system errors occur, reducing troubleshooting time by showing exactly which record caused an issue rather than generic error messages.
Status Color Coding: Records with workflows now display intuitive color-coded statuses that help users quickly identify processing states: blue for in-progress items, orange for paused processes, red for items requiring attention, and gray for completed processes.
Modern UI General Availability: The Modern UI framework is now fully available to all customers as the default interface, providing responsive design that adapts to different screen sizes, enhanced personalization options, and improved performance across desktop and mobile devices.
Developer and Customization Features
Developer and customization tools received enhancements for access rights management, documentation resources, and interface modernization:
Add Access Rights for All Screens at Once – Administrators can now bulk-assign access rights across multiple screens instead of configuring one at a time.
New & Reworked Documentation Topics – Expanded developer reference material to better support extension building and upgrades.
Enhanced Customization Management: Administrators can now include screen personalizations in customization projects and manage access rights for multiple screens simultaneously, streamlining deployment and maintenance processes.
Improved Web Services: The new Default/25.200.001 system endpoint provides enhanced workflow action support through REST API, improved error handling, and better support for long-running operations.
Learn More About Acumatica 2025 R2 with SWK Technologies
SWK Technologies is an Acumatica Gold Partner and value-added reseller (VAR) with certified Acumatica consultants and support experts ready to help you evaluate how these new features can benefit your operations. Whether you are considering an upgrade to Acumatica 2025 R2 or exploring Acumatica Cloud ERP for the first time, our implementation and support teams can help you build the technology solution that delivers the best value for your organization.
Contact SWK here to learn more about Acumatica 2025 R2 and get started on your migration today.