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A professional in a plaid blazer works on AP automation software like Ottimate, with cash, financial documents, and a calculator spread across their wooden desk.

AP and Payment Automation Software

Ottimate

AI-Driven Accounts Payable Automation Software

Ottimate is a cloud-based, AI-driven accounts payable automation software designed to streamline and simplify workflows for AP managers, Approvers, Controllers, and CFO’s. With seamless ERP integration, this solution removes the need for manual data entry and reduces costly errors from invoice capture all the way to final payment. Unlike traditional finance automation tools, Ottimate’s adaptive AI learns your unique processes, tailoring its toolset to optimize your AP setup for improved efficiency and accuracy across every stage of the payment cycle.

By shifting your accounts payable to a sophisticated cloud-based platform, this solution frees up your team from the repetitive and error prone tasks at slow down traditional invoice management. With Ottimate, invoice processing, approval workflows, and payment scheduling become efficient enough to allow your finance team to focus on high growth activities.

DETAILED GL MAPPING

Ottimate’s GL coding and mapping tools automate precise financial tracking across your general ledger. By capturing customer header and line-item fields, it codes data to multiple general ledger dimensions.

  • Automates GL coding across multiple dimensions with minimal training requirements
  • Captures and codes custom fields for detailed tracking
  • Reduces manual entry errors and boosts accounts payable accuracy
DEEP LEARNING AI

The system’s Deep Learning AI customizes and refines your AP setup over time, reducing the need for manual intervention. By learning your unique processes, this artificial intelligence tool can continuously improve accounts payable accuracy and invoice automation efficiency.

  • Adapts GL coding based on your unique AP workflows
  • Optimizes spend management by understanding patterns
  • Minimizes processing errors for improved financial management
PURCHASE ORDER MATCHING

Purchase Order Matching (PO Matching) in Ottimate matches invoices with purchase order for reconciliation and improved spending control. This ultimately helps reduce discrepancies and verify compliance.

  • Automates payment scheduling
  • Supports check, ACH, and virtual card payments
  • Provides real-time payment status visibility
  • Reduces payment processing time
  • Earn cashback on vCard payments
VENDORPAY

Ottimate’s VendorPay feature empowers fast, AI-driven payment approvals, letting finance teams to manage payments via check, ACH or virtual card with a single click. VendoyPay’s automated processes facilitate timely payments reducing manual efforts and boost vendor relationships by minimizing errors.

  • Automates payment scheduling
  • Supports check, ACH, and virtual card payments
  • Provides real-time payment status visibility
  • Reduces payment processing time
  • Earn cashback on vCard payments
LINKS TO SOURCE DOCUMENTATION

This solution makes source documentation easily accessible within your accounting system, simplifying the accounts payable process. Direct links to original invoices and related documents improve transparency and improve audit efficiency.

  • Access original invoices with a single click
  • Maintain a clear audit trail across transactions

Sync with Any Software System

Ottimate’s integration capabilities keep your accounting and accounts payable systems fully in sync, eliminating the need for manual data backfilling. With bidirectional updates, detailed mapping, and embedded source document links, this accounts payable automation software helps keep your data accurate and accessible.

Tailored AP Automation Solutions for Every Industry

Hospitality

Easily manage complex workflows and vendor payments with solutions tailored for hospitality.

  • Automatic invoice coding by department and vendor preferences
  • Supports multiple properties with customer approval rules

Retail

Optimize AP processes, and let retail managers focus on customers over logistics.

  • Bulk invoice uploads across store locations
  • Automated vendor specific payment scheduling

Healthcare

Enhance accuracy and control in the healthcare industry, where compliance is crucial.

  • Secure digital storage for invoice and payment records
  • Detailed GL mapping for healthcare specific expense tracking

Construction

Streamline AP workflows and ensure timely vendor and subcontractor payments.

  • GL coding for multiple job sites
  • PO matching for fast payment collaboration

Construction

Streamline AP workflows and ensure timely vendor and subcontractor payments.

  • GL coding for multiple job sites
  • PO matching for fast payment collaboration

Real Estate

Centralized payment and approval workflows simplify real estate management.

  • Easy data sync with Real Estate software’s
  • Automated routing rules for lease and property expenses

Other Industries

Flexible AP processes to meet diverse industry needs.

  • AI-powered invoice capture for quick processing
  • Centralized dashboard for approvals and payments