Your company may be done migrating to Office 365, but there’s still a lot for you to do. Now that your productivity tools are online via the cloud, there are a few optimizations that will provide your users with a better experience.
Declutter Your Inbox
If you’re having trouble managing the overwhelming amount of emails in your inbox, then using Office 365’s “Clutter” feature can clear up some space. To enable this feature, go to Settings > Options > Mail > Automatic processing > Clutter then select Separate items identified as Clutter. Once activated, mark any unwanted messages as “clutter.” After learning your email preferences, Office 365 will automatically move low-priority messages into your “Clutter” folder, helping you focus on more important emails.
Ignore Group Emails
Want to keep unwanted message threads out of your inbox? If so, simply go to the message and find the Ignore setting. Doing this will automatically move future reply-alls to the trash so they never bother you again. Of course, if you ever change your mind, you could un-ignore the message; just find the email in your trash folder and click Stop ignoring.
Unsend Emails
In case you sent a message to the wrong recipient or attached the wrong file, use Office 365’s message recall function. Simply open your sent message, click Actions, and select Recall this message. From here, you can either “Delete unread copies of this message” or “Delete unread copies and replace with a new message.” Bear in mind that this applies only to unread messages and for Outlook users within the same company domain.
Work Offline
Whenever you’re working outside the office or in an area with unstable Internet, it’s a good idea to enable Offline Access. Found under the Settings menu, this feature allows you to continue working on documents offline and syncs any changes made when you have an internet connection. Offline access is also available in your SharePoint Online document libraries.
Use Outlook Plugins
Aside from sending and receiving emails, Outlook also has some awesome third-party plugins. Some of our favorite integrations include PayPal, which allows you to send money securely via email; and Uber, which lets you set up an Uber ride reminder for any calendar event. Find more productivity-boosting plugins in the Office Store.
Tell Office Applications What to Do
If you’re not a fan of sifting through menus and options, you can always take advantage of the Tell Me function in your Office apps. When you press Alt + Q, you bring up a search bar that allows you to look for the functions you need. Suppose you need to put a wall of text into columns on Word but can’t find where it is specifically, just type “column” in the search bar and Microsoft will help you with the rest.
Get the Most Value Out of Office 365
Microsoft Office remains one of the most popular systems with smaller businesses due to its integrated features, which unfortunately also makes it a target of ransomware attacks. Ensuring your network is protected allows you to capture the most value from deploying Office 365 for your business.
For tips and tricks on how to protect your Office 365 software download our e-book, “Ransomware and Office 365 for Business.”
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