ADP Workforce Now is a cloud-based HR and payroll software suite designed to assist businesses in managing the employee lifecycle. It caters to medium to large enterprises, offering tools for a range of HR tasks such as applicant tracking, recruiting and onboarding, benefits administration, time and attendance, and performance and learning management.
In a recent webinar hosted by SWK Technologies, ADP representatives Michael Sodano and Kristin Whelan displayed the powerful capabilities of ADP Workforce Now when integrated with Sage Intacct, offering a comprehensive solution for optimizing workforce management across various industries.
Watch the Webinar Here
(6:30 – 7:45) ADP Workforce Now Overview
ADP Workforce Now is a scalable cloud-based solution designed to manage the entire employee lifecycle. Key characteristics include:
- Customizable Solutions: ADP adapts its technology to automate manual processes and meet specific client requirements, ensuring alignment with business objectives. (6:22)
- Modular Flexibility: Clients can start with essential modules like payroll and timekeeping and expand as business needs evolve. (6:40)
- Comprehensive Features: Includes recruitment, onboarding, benefits enrollment, performance management, compliance tracking, and learning management system (LMS). (6:57)
(8:34 – 12:53) ADP Workforce Now Features and Customization
This software is highly customizable, offering extensive flexibility through tailored employee portals for enhanced engagement, comprehensive pay statement analysis capabilities to ensure financial transparency, and robust data management functionalities to streamline HR operations effectively.
- Tailored Employee Portal: ADP Workforce Now offers a customizable employee portal designed to highlight important organizational updates and events. This includes features like Employee of the Month recognition and prominently displaying benefit enrollment options during crucial periods such as open enrollment. (9:24)
- Insightful Pay Statement Analysis: Within the portal, employees can view and compare current and past pay statements. The system automatically flags any discrepancies, such as changes in 401k contributions or deductions like wage garnishments, ensuring transparency and clarity in financial transactions. (10:24)
- Efficient Employee Data Management: ADP facilitates streamlined employee data management through integration with applicant tracking systems (ATS) and predefined templates. This enables HR professionals to efficiently onboard new hires, manage payroll frequencies, and ensure compliance with tax regulations. (11:48)
(13:01 – 20:06) Integration and Onboarding with ADP Workforce Now
ADP Workforce Now integrates with Sage Intacct for real-time data sync and improved onboarding. Changes in ADP update automatically in Sage Intacct, ensuring data consistency. Onboarding includes personalized messages, cultural integration, HR tools, and enhanced engagement through surveys and broadcasts.:
- Real-Time Data Sync: Changes made in ADP Workforce Now for new hires, terminations, or employee updates automatically update in Sage Intacct, ensuring data consistency across both platforms. (13:01)
- Enhanced Onboarding Experience: Employees receive personalized welcome messages and embark on a streamlined onboarding journey, including cultural integration and team introductions. Effective onboarding, as indicated by SHRM studies, significantly boosts employee retention rates. (13:24)
- Comprehensive HR Tools: ADP Workforce Now digitizes and automates essential HR tasks such as form completion (e.g., I-9 forms) and manages document storage securely in its Document Cloud. This includes tracking certifications and licenses with customizable alerts and permissions. (14:55)
- Engagement and Communication: The platform supports engagement through custom-built surveys and broadcast communications, enhancing organizational transparency and employee engagement. (18:55)
(25:22 27:05) HR Capabilities with ADP Workforce Now
ADP Workforce Now stands out as a robust platform for payroll, HR, and timekeeping management. Key features highlighted include:
- Time and Attendance Dashboard: See where your team is at regarding time and attendance, including looking up specific employees. (25:48)
- Customizable Pay Rules: Allows for tailored configurations such as shift differentials, overtime calculations, and holiday pay adjustments. (26:28)
- Time Dimension: Enables precise allocation of hours to specific dimensions like location, department, job, or project, ensuring accurate tracking and reporting. (26:50)
(27:06 – 30:50) Sage Intacct Integration Capabilities with ADP
The advanced integration capabilities of ADP Workforce Now emphasize its ability to seamlessly integrate with third-party systems critical for industries like construction. Additionally, the platform’s efficient general ledger integration with Sage Intacct streamlines financial reporting processes by ensuring accurate payroll data transfer.
- Multi-Company Payroll Dashboard: Facilitates management of multiple tax IDs within a single database, ideal for cross-company reporting and consolidation. (27:17)
- Third-Party System Integration: Critical for industries like construction, ensuring compliance and accurate payroll processing by integrating with third-party timekeeping systems. (27:37)
- General Ledger Integration with Sage Intacct: Streamlines financial reporting by transferring payroll data directly into Sage Intacct, ensuring data accuracy and efficiency. (30:19)
(31:02 – 35:35) Reporting and Analytics Insights
ADP Workforce Now offers extensive reporting and analytics functionalities, empowering businesses to gain deep insights into their operations and make data-driven decisions with confidence:
- Customizable Dashboards: Provides over 174 standard reports, including EEO reporting, OSHA 300, and customizable metrics dashboards tailored to organizational needs. (31:02)
- Benchmarking Tools: Utilizes ADP’s extensive data set of 40 million employees across one million organizations, providing insights into industry benchmarks and trends. (35:01)
(41:08 – 50:15) Q&A
Questions were asked by the audience, covering topics such as: can ADP clients leverage SWK for additional benefits?
- Journal Entry’s at the Employee Level: Employees can create journal entries and send over to Sage Intacct. (41:12)
- Best Fit Industries for this Solution: Sage Intacct powered by ADP is a good fit for all industries. However, there are many industry specific resources available within the platform that may work better for certain fields than others. (41: 29)
- Time Sheet Approval Process: Managers can approve timesheets and employees can even be working under multiple managers (42:10).
- Dedicated Implementation and Service Team: Geographically aligned teams ensure personalized support and successful implementation. (47:25)
- Executive Relationship Management: Ensures ongoing support and escalations, enhancing client satisfaction and long-term partnership. (47:41)
Learn More About the Sage Intacct & ADP Integration
Integrating Sage Intacct and ADP Workforce Now enables you to seamlessly connect your HR and payroll operations with your accounting workflows, giving you a 360-degree view of all of your financials in one screen and consolidating your human resource and accounting tasks. Learn more about this bidirectional connector by downloading the Overview sheet below.
Download the datasheet here to see how the integration between Sage Intacct and ADP works.