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Sage X3: Purchasing Management

By January 28, 2013Blog, Sage X3

Our Sage X3 blog posts have recently detailed the different functions that make up the entire X3 system.  The last post discussed Sage Business Intelligence and how you could maintain real-time information in order to make more informed business decisions.  This post will start to detail the entire Distribution Management system in Sage ERP X3. There are three functional areas that comprise distribution: Purchasing Management, Inventory Management, and Sales Management.  This blog will discuss the various features in the Purchasing Management domain. With it you will get a fully comprehensive application that will cover the entire supply chain process including purchase planning, ordering, delivery, scheduling and receiving.

Purchase Management

Business Partners and Products:  Sage ERP X3 Purchasing accesses the latest data about business partners and products. Buy-from, pay-to, and bill-from information is defaulted on purchasing documents, while specific product-level information can be used for sending documents to suppliers using their own nomenclature to facilitate error-free transactions. Supporting information—such as supplier performance metrics, notes, previous purchase prices, and current promotions—can be displayed automatically or by user request. Buyers can easily access product information supporting a variety of purchasing needs related to raw materials, non-stocks, supply items, and services. A special purchase order work-plan facility is available for buyers to pull in all open purchase requirements from MRP and other purchase requests, make any adjustments, and automatically create POs.

Flexible Pricing Rules: With Sage X3, companies can easily maintain the latest supplier prices, terms, and promotions. Catalog prices, vendor quotes, and contracted prices can be used automatically on purchasing documents, while discounts and charges can either be factored into net price or broken out separately. Financial rewards like free freight can be achieved by ordering groups of related products that meet predefined thresholds.

Purchase Planning and Ordering: Sage X3 supports the entire RFQ process, including entering products, issuing RFQs to vendors, sending follow-up notices, registering responses, and automatically generating pricing records to use on purchase orders. Purchase requests can be entered manually or generated automatically by MRP or non-MRP replenishment. Contracts can be defined and releases scheduled for both fixed and long-term planning horizons. Purchase orders can be entered manually or created automatically from sales orders, buyer work-plans and purchase requests. X3 also supports encumbrance accounting, which allows companies to pre-commit at the time of request—and formally commit at the time of purchase—expenditures against predefined budgets.

Delivery Scheduling and Receiving: Sage X3 provides the ability to schedule an order quantity for multiple receipt points and delivery dates on one purchase order, thereby reducing the number of POs and allowing price breaks for total purchase quantities. A receipt entry function provides the ability to record carrier information, assign inventory to warehouse locations based on predefined put-away rules, and move quality-controlled products to and from QC areas based on user-defined inspection rules. Accepted quantities are immediately available for allocating to orders. Lot numbers and serial numbers can be recorded and subsequently tracked to their final destination, while expiration dates are calculated as required. Rejected products can be scheduled for supplier return with the option to reinstate the PO or request credit. Supplier invoices can be loaded from POs or receipts and three-way-matched prior to acceptance and payment.

 

Contact Our Sage X3 Team

Are you interested in learning more about the features and functionality of X3? Contact SWK’s Sage X3 Team to learn how these features can benefit you. For additional information contact us at 877-979-5462 or click here to contact us.

SWK Technologies, Inc.