Office 365: Tools and Tips for Business

office 365 tools and tips for business

Office 365 is the office productivity tool of choice for many because it has everything business users could possibly need. However, the majority are not maximizing their investment. That’s why we’re recommending some of the lesser-known and underused tools to help you work more efficiently.

SharePoint

SharePoint is the “communication sites” platform for building an intranet where you can upload and manage content. It’s customizable, feature-rich, and ideal for organizations that need an online library of information.

It’s a relatively new feature that allows you to add vibrant templates and visually appealing layouts to your company’s intranet, turning it into a highly dynamic and interactive page that staff will enjoy accessing for company announcements, sharing updates, and more.

Teams

Microsoft Teams is an interactive workspace that lets users communicate about specific projects. It’s a collaboration tool integrated with Office applications like Word, Excel, and PowerPoint, so it’s an ideal alternative to SharePoint for employees who don’t need the latter’s more robust capabilities.

Yammer

Yammer is an easy-to-use social networking platform for companies where users can post status updates, create polls, and make announcements.

It’s also useful for sharing and co-authoring documents, as well as discussing content from SharePoint and Skype for Business. Much like Facebook, it allows users to join interest groups where they can interact with members similar to that platform’s version of Groups.

Planner

Planner is Office 365’s work management application that lets you create, organize, and assign tasks, share files, and chat about ongoing projects. While its functions seem similar to Teams’, Planner’s main purpose is to organize tasks and provide users with a visible and transparent platform for coordinating work. It’s primarily a business tool whereas Teams is more of a communication tool.

PowerApps

PowerApps lets you build custom applications with a minimum amount of coding involved. Although there are similar app-building tools on the market, PowerApps is especially useful for Office 365 users because it seamlessly integrates with other Office apps, including SharePoint, for easy access to your data already stored in the Office environment.

Flow

Flow is an intuitive tool that has built-in templates you can use to automate various tasks. Things like tracking hours worked, saving files from one SharePoint account to another, and creating calendar events are streamlined by Flow. Like all of the aforementioned apps, Flow allows you to create workflows using files from OneDrive or SharePoint.

Whether you’re a new or a long-time Office 365 user, these programs and features are hiding in plain sight, and we’re here to help you explore and maximize them for your business. Call us today if you need expert recommendations for office productivity.

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