Why Your HRMS Software Must Have an Applicant Tracking System

Hiring professionals agree – using a good applicant tracking system leads to a better experience for your job candidates and for your company. Therefore, one of the top features you should look for in your Human Resources Management Solution Software (HRMS) software is the ability to reliably and consistently track applicants through every stage of their hiring journey.

Here are 3 reasons why your HRMS software must have an applicant tracking system:

1. Tracking Begins with Sourcing

Your company can offer great benefits and compensation packages, along with an engaging and exciting work environment, but without an effective sourcing strategy, job applicants may never hear about what your company can provide.

According to Aberdeen Group’s An Employee-Centric Digital Workplace, 47% of respondents have trouble sourcing enough qualified candidates to fill jobs. This issue often springs from using unproductive recruitment sources or messaging that unintentionally targets the wrong candidates. The real problem is that it can be hard to understand effective vs. ineffective hiring sources. Using applicant tracking capabilities in your HRMS solution can solve this problem effortlessly.

Another benefit that HRMS software delivers is the ability to keep building your talent pipeline. Think of it like a CRM for your hiring activities – it can help you identify internal talent, track and manage external talent opportunities and, when used properly, can provide you with a pool of previously identified potential candidates at your fingertips, as soon as you need to fill a role.

2. Tracking Should Continue Throughout Recruitment Tasks

As it has become increasingly difficult to source talent, many small to midsized businesses have turned to professional recruiters to ease the process. Good recruiters need to deeply understand your employer brand and hiring needs, so they can communicate this information clearly to their audience. Unfortunately, this often becomes a problem.

With an effective HRMS solution, your hiring managers, HR department, and marketing team can cooperate to “fill in the blanks” in information for professional recruiters, so your needs and your brand are easier for the recruiter to understand and communicate when they find a potential candidate. Leading HRMS software solutions, such as Sage HRMS subscription for Sage 100, leverage notifications and auto-alerts to deliver key information quickly to recruiters. This keeps your recruiters knowledgeable about your needs, so they can deliver on them.

With effective tracking built in, you can also measure recruiter effectiveness and communicate clearly when to pause and resume hiring activities. Trust us: this reduces a lot of headaches.

3. Tracking with HRMS Software Creates a Positive Candidate Experience

According to a candidate behavior study by Career Builder:

More than 3 out of 4 candidates would be willing to “accept a salary that is 5% lower than their expected offer if the employer created a great impression through the hiring process.”

This means that, once you have a large enough pool of qualified candidates, a top priority should be to meet those candidates’ needs.

A lack of communication factors into many problem areas: no notification when position filled, inability to contact a recruiter, missing or unclear information, and a lack of a confirmation email all “significantly worsen” the process.

Fortunately, with effective tracking during the candidate selection process, your company can remedy key issues easily using automated notifications and tracked communication, including alerts for timely next steps. Not only do these capabilities speed up and ease the process across your company, they also create a more positive experience for the candidate. They may even create additional negotiating leverage on your part.

Would Better Applicant Tracking Improve Your Talent Strategy? Get a Free Assessment and Find Out.

A modern HRMS software solution with comprehensive application tracking throughout every stage of the hiring process makes it faster and easier for your HR department and hiring managers to fill positions. It can also significantly reduce the time and costs associated with your hiring process.