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The Cost of Sending Out Information

By April 8, 2013Blog

Document Management - Paperless OptionsFinding an alternative to sending paper documents in the mail or via a courier could be a significant cost savings – that’s where document management comes in.

Imagine if all of the documents in your organization were stored in a secure, electronic library that could be accessed by all the different locations at the click of a button. Rather than shipping something to another office, you could just route it electronically. You could even have a set of rules to automatically route the proper documents to save additional time.

As far as getting documents to vendors and customers, instead of mailing or shipping them, a document management solution could be used to transfer them through email, fax or FTP. You might be thinking, “There are still those customers or vendors who would prefer to stick with the paper document, and keeping track of who wants which documents sent in which way could be a pain.” But certain solutions, like Sage ERP Document Management, have the capability to automate the whole process. When preparing a batch of invoice to go out, for example, the system would identify the preferred delivery method on each account. It would then automatically prepare an email for the ones who want it emailed, while sending the others to the printer. Another amazing feature is the ability to make note in the system if there’s additional documents particular customers like to have sent at the same time. These additional documents will also get attached to the email automatically, or sent to the printer and collated behind the appropriate invoice.

This electronic delivery of documents is just one of the many ways to automate the way a business runs – and the time and cost savings from that alone could amount to a lot. Think about your processes and let us help you find ways to work smarter.

To learn more about how to go paperless and streamline processes throughout your business, attend our educational webinar on Sage ERP Document Management on Tuesday, April 23 at 2 pm EST. http://bit.ly/YuPM9J

 

Image courtesy of cooldesign / FreeDigitalPhotos.net

 

SWK Technologies, Inc.