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5 No-Nonsense Gains From Better-Fitting Accounting Software

By July 11, 2017July 8th, 2019No Comments

Think your company is outgrowing its accounting software? Have you tried asking your staff?

Intuit QuickBooks is a solid choice for companies and organizations that have a single entity, one location and minimal inventory and supply-chain needs. Even though it’s scalable, if your business is growing or anticipating future growth, QuickBooks and other small business software may not be able to grow along with you.

If you feel you’ve outgrown QuickBooks or feel your business could become more efficient, then it’s time to discover your options. This isn’t a case of achieving a few quick wins; instead, you want to source a solution that enables you to serve your customers, clients and business partners for the long term.

Software that gives you insight into your business, while reducing the amount of time actually working in the software, can help you gain efficiency and productivity across all parts of your business. Here’s how:

1) Access real-time dashboards and easily explained analytics 

A lack of reporting and business intelligence leads to guesswork and flying blind. Companies often use static spreadsheets such as Excel to explain their current state and outlook to stakeholders because they have no other way to present the numbers. What you want, instead, are customized reports to go beyond numbers on a page to easily explain where you are and where you’re headed.

2) Complete integration across all entities

How many times have you had departments report their numbers only to find out they didn’t match up because no one had all of the current, necessary information? Without an accurate reconciliation across all your accounting systems, your audit trail is in jeopardy. False numbers can lead to a lag in sales and service. Sure, it’s easier to stay with the accounting system you have, but why would you be less efficient and more prone to inaccurate data?

3) Enable multi-divisional growth and orderly processes

Adding customer transactional data is difficult, and multi-company transactions must be entered manually. Add to that manual rekeying of data and you have unhappy employees who can’t do their jobs accurately and efficiently.

4) Ensure accurate inventory, without fail

If you have multiple warehouses, you need to track goods by location and view shipment orders. Inaccurate counts and not really knowing how much you have in inventory will trigger a lag in sales and customer loyalty. Even though your customers or clients may admire your brand, they’ll go to your competition if you can’t deliver what they need.

5) Address the most complicated business cases with custom installation 

Nowadays, there is no such as thing as off-the-shelf software. Programs must be coded and customized to very specific scenarios, and the ability to make changes in your software is a given. The name of the software is important, of course, but even more meaningful is to select an always-available partner that installs the program in a workable timeframe, tests for accuracy and trains your staff to ensure there are no hiccups.

If these points resonate with you, then it’s time to talk about a workable solution that creates very few gaps in your systems, and more importantly, your delivery of products or services. After all, wouldn’t you rather spend more time in the business rather than on the business?

Have you outgrown QuickBooks? SWK Technologies has worked with mid- and large-size companies and organizations to design, create and install business management software, including Sage 100cloud. Let’s start the conversation by contacting us at 877.979.5462 or visit us online and ask for a free phone consultation.



Download our ebook and learn how better accounting software solves for 5 departments’ common problems—as told by your staff! 

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